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HomeMy WebLinkAbout2011-04-26 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 26,2011 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. 2. ROLL CALL Boardmember, Jason Lamers Chairperson, Matt Ledvina Boardmember, Michael Mireau Boardmember, Ananth Shankar Vice Chairperson, Matt Wise Present Present *Absent Present Present *Boardmember Michael Mireau resigned prior to the meeting due to work commitments. Staff Present: Michael Martin, Planner 3. APPROVAL OF AGENDA Chairperson Ledvina requested moving Approval of Minutes to follow 6. Design Review and make a modification to move item 6. e. South Metro Human Services Mental Health care Facility to 6. a. and move the other agenda items down accordingly. Boardmember Wise moved to approve the aqenda as submitted. Seconded by Boardmember Lamers. Ayes - Chairperson Abstention - Boardmember Shankar The motion passed. 4. APPROVAL OF MINUTES Boardmember Wise moved to approve the March 22. 2011. CDRB minutes as submitted. Boardmember Lamers seconded the motion. Ayes - All The motion passed. 5. UNFINISHED BUSINESS None April 26, 2011 Community Design Review Board Meeting Minutes 1 6. DESIGN REVIEW a. South Metro Human Services Mental Health Care Facility, 1111 Viking Drive 1. Planner, Michael Martin gave the report on the South Metro Human Services Mental Health Care Facility, 111 Viking Drive and answered questions of the council. 2. Tom Pavl, President South Metro Human Services Mental Health Care Facility, 6363 Keswick Avenue North, gave a brief introduction and answered questions of the board. 3. ScottWerk, Architect, 475 East 4th Street, Saint Paul addressed the board. 4. Sean McFarland, 475 East 4th Street, Saint Paul, questions of the board. Boardmember Shankar moved to approve the plans date-stamped March 17. 2011. for the proposed buildinq. site and landscapinq improvements to the former Ethan Allen Buildinq. located at 1111 Vikinq Drive. Approval is based on the findinqs required bv ordinance and subiect to the applicant doinq the followinq: (chanqes to the motion are underlined and in bold). a. Revise the site plan to reduce the amount of paving from the on-site impervious surface to under 60 percent of the total site. el:lllal te the E:ize ef the I3rel3eE:ee l3atie. The applicant shall submit this revised site plan to staff prior to getting a building permit. b. The applicant shall comply with the requirements of the building official and assistant fire chief listed and those in the city's engineering report prepared by Jon Jarosch, staff engineer. c. As required by ordinance, if outdoor trash storage is used in the future, the applicant must provide a screening enclosure to keep the dumpster in. The location and design plans shall be subject to staff approval. d. The applicant shall provide cash escrow or an irrevocable letter of credit in the amount of 150 percent of the cost of the landscaping and other site improvements that may not be installed by occupancy. An irrevocable letter of credit shall include the following provisions: . The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand. .The letter of credit shall have a stipulation indicating automatic renewal, with notification to the city by certified mail a minimum of 60 days prior to its expiration. Boardmember Shankar moved to approve a parkinq waiver to have 21 parkinq stalls fewer than are required bv citv ordinance. This approval is based on the applicant's parkinq needs for six staff. one transport vehicle and occasional visitors. If a parkinq shortaqe develops. the applicant shall provide more parkinq spaces on site or qain them bv lease aqreement from neiqhborinq properties. Staff shall approve anv revisions to the available parkinq either bv site plan revision or parkinq aqreement with neiqhbors. The applicant shall provide a site landscaping plan and work with city staff to soften the feel of the building on all four sides. The applicant shall remove the existing pylon sign and add one additional parking stall in that space. Seconded by Boardmember Lamers. Ayes - All April 26, 2011 Community Design Review Board Meeting Minutes 2 Boardmember Lamers added a friendlv amendment that the applicant shall remove the existinq pvlon siqn and add one additional parkinq stall in that space. The motion passed. b. Cottagewood Town House Development - South of Highwood Avenue, East of Dennis Street, West of 1494 1. Planner, Michael Martin gave the report and answered questions of the board. 2. President Cardinal Homebuilders, Tom Wiener, applicant for the Cottagewood Development addressed and answered questions of the board. 3. Deanna Wiener, Cardinal Homebuilders, addressed and answered questions of the board. Chairperson Ledvina asked if anyone in the audience would like to address the board. 1. Earl Chapman, Maplewood addressed the board regarding this project. Chairperson Ledvina moved to approve the buildinq elevations and landscape plans date- stamped April 11. 2011. for the Cottaqewood PUD. The developer is also to abide bv the 2006 CDRB approved site plan. qradinq and drainaqe plans. This development will be on the south side of Hiqhwood Avenue. west of 1-494 and east of Dennis Street. The citv bases this approval on the findinqs required bv the code. The developer or contractor shall do the followinq: (chanqes or additions are underlined and in bold). 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Comply or continue compliance with all engineering requirements as outlined in 2A of the September 19, 2006, community design review board's minutes. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Submit a revised landscape plan to staff for approval which incorporates the following details: (1) All lawn areas shall be sodded. The city engineer shall determine the vegetation within the ponding area. (2) Install screening along the west property line of the site where the vegetation does not adequately screen the new town houses from the existing dwellings (as shown on the landscape plan). TheE:e aeeitienal materialE: are te enE:llre there iE: at leaE:t E:ix feet tall, 110 l3erGent el3al:llle E:Green en the weE:t E:iee ef the E:ite. The location, design and materials of the additional landscaping shall be subject to city staff approval. (3) The developer shall install landscaping in the ponding areas to break the appearance of the deep hole and to promote infiltration. Such landscaping shall be approved by the city engineer and shall be shown on the project landscape plans. April 26, 2011 Community Design Review Board Meeting Minutes 3 (4) Shows all landscaped areas, excluding landscaping within the ponds, with an underground irrigation system (code requirement). (5) The plantings proposed around the units shown on the landscape plan date-stamped April 11 , 2011, shall remain on the plan. (6) The manicured or mowed areas from the natural areas. This shall include planting (instead of sodding) the distributed areas around the ponding area with native grasses and native flowering plants. The native grasses and flowering plants shall be those needing little or no maintenance and shall extend at least four feet from the ordinary high water mark (OHWM) of the pond. This is to reduce maintenance costs and to reduce the temptation of mowers to encroach into the gardens. Specifically, the developer shall have the natural areas seeded with an upland mixture and lowland mixtures as appropriate. (7) In addition to the above, the contractor shall sod all front, side and rear yard areas (except for mulched and edged planting beds and the area within the ponding area). (8) The contractor shall restore the Highwood Avenue boulevard with sod. (9) Show the in-ground lawn-irrigation system, including the location of the sprinkler heads. d. Show that a contractor has properly sealed all wells on property. e. Get the necessary approvals and permits from the watershed district and provide the city verification that all watershed district provisions are met before the city issues a building or a grading permit for the site. f. Submit a site lighting plan for city staff approval. This plan shall show the installation of at least two streetlights and how the lighting on the buildings would add to the site lighting. This plan also shall show details about the proposed light fixtures to ensure they are a design that hides the bulb and lens from view to avoid nuisances. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of- ways and from adjacent residential properties. This plan shall show the height and style of all outdoor lights and that the light illumination from outdoor lights does not exceed 0.4 foot candles at all property lines. g. Have the Saint Paul Regional Water Services (SPRWS) approve the proposed utility plans. h. The developer or builder will pay the city park Access Charges (PAC fees) at the time of the building permit for each housing unit. i. Submit the homeowner's association bylaws and rules to the city for approval by the city staff. These are to assure that there will be one responsible party for the care and maintenance of the common areas, outlots, the private utilities, trails, sidewalks, signs, landscaping and retaining walls. j. Submit revised, detailed building plans and elevations for each building type to city staff for approval. These elevations shall show or include (but are not limited to): April 26, 2011 Community Design Review Board Meeting Minutes 4 (1) the colors or all materials, (2) all elevations of all buildings (including the rear elevations of the walk out and at-grade style units) and (3) any shutters or window grids (4) the developer must pick either brick or stone to be used throuqhout the development. k. Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. I. The developer mav add decks or patio subiect to code compliance and must be approved bv the citv enqineer due to potential qradinq and stormwater affects. 3. Complete the following before occupying each building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards and sod all turf areas. c. Complete all landscaping and turf irrigation for that building and its rainwater garden(s). d. Install the required concrete curb and gutter. e. Install a reflectorized stop sign at the exit onto Highwood Avenue and install addresses on each building for each unit. In addition, the applicant shall install "no parking" signs within the site, as required by staff. f. Install and maintain all required trees and landscaping (including the plantings around each unit and around the pond) and an in-ground sprinkler system for all landscaped areas (code requirement). g. Install on-site lighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. The light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and the nearby homes and residential properties. h. Install screening along the west property line of the site where the vegetation does not adequately screen the new town houses from the existing dwellings. These additional materials are to ensure there is at least a six-foot-tall, 80 percent opaque screen on the west side of the site. The location, design and materials of the additional landscaping shall be subject to city staff approval. i. Install city approved conservation easement signs at the edge of the conservation easement. The signs shall notify that there shall be no building, mowing, cutting, grading, filling or dumping within the conservation easement. j. Install all the required exterior improvements, including all exterior lighting. k. Show that Ramsey County has recorded the final plat for this development. April 26, 2011 Community Design Review Board Meeting Minutes 5 I. The developer or contractor shall: (1) Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. (3) Remove any debris or junk from the site. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 of the next year if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. This approval does not include signs. Any signage will be reviewed by city staff through the sign permit process. Seconded by Boardmember Wise. Ayes - All The motion passed. c. Ramsey County Park Shelter, Battle Creek Regional Park 1. Planner, Michael Martin gave the report and answered questions of the board. 2. Landscape Architect with Ramsey County, Gus Blumer addressed and answered questions of the board. Boardmember Lamers moved to approve the plans date-stamped April 11. 2011. for the park picnic shelter proposed at the Battle Creek Reqional Park. Approval is subiect to the applicant doinq the followinq: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Restore the construction and demolition site with turf. Sod shall be put in around the new paths and buildings. Seed is acceptable in more remote areas where watering is limited. 3. Comply with the requirements outlined in Jon Jarosch's staff engineering report, dated April 15,2011. 4. Staff may approve minor changes to the plans. 5. Obtain the necessary permits. April 26, 2011 Community Design Review Board Meeting Minutes 6 Seconded by Boardmember Wise. Ayes - All The motion passed. d. Design Review and Comprehensive Sign Plan Amendment, Maplewood Mall, 3001 White Bear Avenue 1. Planner, Michael Martin gave the report and answered questions of the board. 2. Senior Associate, Bill Wittrock, RSP Architects, 1220 Marshall Street NE, Minneapolis addressed and answered questions of the board. 3. Laurie Van Dalen, Maplewood Mall addressed and answered questions of the board. Boardmember Wise moved to approve desiqn plans. date-stamped April 11. 2011. for the proposed main entrances at the Maplewood Mall at 3001 White Bear Avenue. The applicant shall complv with the followinq conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Comply with the fire marshal and engineering requirements as stated in this report. 3. All work shall follow the approved plans. Planning staff may approve minor changes. Board member Wise moved to approve the comprehensive siqn plan amendment. as outlined in the plans date-stamped April 11. 2011. for the Maplewood Mall at 3001 White Bear Avenue. The applicant shall complv with the followinq conditions: (addition to the motion is underlined and in bold). 1. All signs shall follow the approved plans. Planning staff may approve minor changes. 2. Each sign requires a separate sign permit. 3. Any major changes to the comprehensive sign plan must be approved by the CDRB. 4. The applicant shall color match the sconces. subiect to staff approval. Seconded by Boardmembers Lamers. Ayes - All The motion passed. e. Maplewood Mall Stormwater Retrofit Project, 3001 White Bear Avenue 1. Planner, Michael Martin gave a brief report and introduced Cliff Aichinger to give the remainder of the presentation. 2. Administrator, Cliff Aichinger, Ramsey Washington Metro Watershed District gave a presentation and answered questions of the board. April 26, 2011 Community Design Review Board Meeting Minutes 7 Boardmember Lamers moved to approve the desiqn plans for the proposed Maplewood Mall Stormwater Retrofit Proiect. The applicant shall complv with the followinq conditions: 1. All work shall follow the approved plans. Planning staff may approve minor changes. 2. All project and construction plans shall be approved by the city engineer. Seconded by Chairperson Ledvina. Ayes - All The motion passed. 7. VISITOR PRESENTATIONS None 8. BOARD PRESENTATIONS Boardmembers discussed the Goodwill sign. 9. STAFF PRESENTATIONS a. Capital Improvement Plan for 2012 - 2016 1. Planner, Michael Martin briefly discussed the Capital Improvement Plan for 2012 - 2016. Chairperson Ledvina moved to approve the Capital Improvement Plan for 2012-2016 as presented bv staff. Seconded by Boardmember Wise. Ayes - All The motion passed. 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 9:14 p.m. April 26, 2011 Community Design Review Board Meeting Minutes 8